Archiving a vendor

Archiving a vendor

If you stop working with a supplier, you can archive them in PO Flow. Archived suppliers are hidden from the active supplier list but all their purchase history, contacts, and records are preserved permanently.

How to archive a supplier

1. Open the supplier profile.
2. Click the three-dot menu (⋯) in the top right corner.
3. Select Archive Supplier.
4. Confirm the action.

The supplier will no longer appear in the main supplier list or in the supplier dropdown when creating new POs.

Viewing archived suppliers

To see archived suppliers, go to Suppliers and use the filter or toggle to show archived records. You can view their full history but cannot create new POs for them while they are archived.

Unarchiving a supplier

To reactivate an archived supplier, open their profile and click the Unarchive button. They will reappear in the active supplier list and be available for new POs.

Why archive instead of delete

PO Flow does not support deleting suppliers because doing so would remove historical PO data which is important for financial records, inventory tracking, and audit trails. Archiving keeps the data intact while removing the supplier from your day-to-day workflow.