Purchase order history and audit trail

Every action taken on a purchase order is recorded in PO Flow's activity log. This gives you a complete audit trail showing who did what and when — essential for accountability and troubleshooting.

How to view the activity log

Open any purchase order.
Click View History or scroll to the Activity Log section at the bottom of the page.

What is recorded

The activity log records the following events:

PO created
Status changes (Draft → Sent, Sent → Received, etc.)
Line item edits
Stock received (with quantities and location)
Receipt corrections and reversals
Approval requests, approvals, and rejections
Emails sent to supplier
PDF downloads
Cost updates (with old and new cost values)
QuickBooks sync events (with QBO entity ID)
Returns to supplier created

Exporting the activity log

You can export the activity log as a CSV file for external reporting or compliance purposes. Click the Export CSV button above the activity log to download all events for the PO.

Who performed each action

Each log entry shows the timestamp and the shop associated with the action. For approval events the approver's email address is recorded.