Creating a new purchase order

Creating a new purchase order

Purchase orders in PO Flow are the central record for everything you buy from suppliers. Each PO tracks what was ordered, at what price, when it is expected, and what has been received.

How to create a PO

1. Go to Purchase Orders in the left navigation.
2. Click New Purchase Order.
3. Select a supplier from the dropdown. The supplier must already exist in PO Flow — go to Suppliers to add one if needed.
4. Use the product search to add line items. Type a product name or SKU to search your Shopify catalogue.
5. Set the quantity and unit cost for each line item.
6. Set an expected delivery date (recommended — used for overdue alerts).
7. Optionally set a shipping carrier, PO type, and internal notes.
8. Click Save as Draft or Mark as Sent.

Other ways to add line items

• CSV import — click Import from CSV to upload a spreadsheet of line items. Supports SKU-only rows that auto-populate product details from Shopify.
• Import from orders (Growth/Pro) — click Import from Orders to pull line items from open Shopify sales orders. You can select items from multiple orders and combine them into one PO.

PO number assignment

PO Flow assigns a PO number automatically based on your configured prefix and sequence. The number is assigned when the PO is first saved and cannot be changed. Make sure your PO number prefix is set in Settings before creating your first PO.