Importing a PO from a Shopify order

Importing a PO from a Shopify order

Available on the Growth and Pro plans. This flow turns a Shopify order — or a supplier-grouped subset of it — into draft purchase orders. It is the fastest way to keep your suppliers in stock for products that are selling.

How it works

PO Flow reads each line in the Shopify order, finds the suppliers you have assigned to each product, and groups the lines by supplier. If two lines in the order share a supplier, they go on the same draft PO. If a product has multiple assigned suppliers, you can pick which one to route the line to.

Starting an import

1. Go to Purchase Orders.
2. Click Import order from Shopify.
3. Pick the order from the picker. You can filter by order name.
4. The import preview opens, with one row per line item.

The import preview

For each row you can:

• Change the assigned supplier from the dropdown (only suppliers you have assigned to that product are available).
• Adjust the quantity to order.
• Adjust the unit cost.
• Route the line to a new PO for that supplier, or an existing draft PO for that supplier if one is open.
• Uncheck rows you do not want to import this time.

Duplicate-import guard

If a line in this Shopify order has already been imported to an active PO, the preview shows Already on PO-XXXX on that row and locks it from being imported again. This prevents accidentally creating duplicate POs for the same order line.

Creating the POs

Click Create draft POs at the bottom of the preview. PO Flow creates one draft PO per supplier (or appends to existing drafts you chose). Each line item carries the source order number and product title on the resulting PO, so you can trace any line back to the order it came from.